Reducing cost is an ongoing effort for any business.
Office supplies are often regarded as an easy reduction, well, because quality toner is one of the most expensive items for any office. It's that simple...
And with that being said, the simplest answer then is to reduce the need for toner by reducing the amount of printing done.
This has the added benefit of reducing OVERALL paper waste, which lowers costs for disposal, and the amount of paper purchased.
LET'S FACE IT. Printed matter is a pain in the a** for any office for various reasons...
BUT tracking the amount of printing done by specific users, reducing the number of printers available, utilizing paperless billing, and providing additional screens for employees are four ways to reduce paper waste and toner usage.
TRACK PAPER USE BY EMPLOYEES
Many printers and copiers can provide reports on how many pages they print. Larger models can even specify the pages printed according to each user. Studies have shown that monitoring behavior changes that behavior. If employees know a report will be generated monthly and shared, they are more likely to limit their printing to essential needs.
GET RID OF THE SOME PRINTERS
Human nature will encourage people to print less when it is more inconvenient for them.
Want to stop employees form printing so much?
Reducing the number of printers in the office will mean that people must get up from their desk and walk to the printer. It also reduces the variety of toner types to purchase, further reducing costs.
DUDE, PAPERLESS BILLING, IT'S THAT SIMPLE
Not only is a paper bill insanely wasteful. It is also a total pain to track and store.
Electronic billing and payment has become standard for most companies to help them reduce costs in printing and postage.
Take advantage of these options whenever possible.
DOUBLE UP THE SCREENS FOLKS
How often do you and your employees print because they need to do comparisons or look at more than one item at a time.
Providing double screens may require an initial cost of purchase of the screens, but over time the reduction in printing will pay for this expenditure in FOLDS people.
Reducing paper waste and toner usage in the office is not only great for the bottom line, but an environmentally friendly choice as well.